Everything ClinicOS does
A closer look at the diary, payments, reminders, records and support your clinic gets on every plan.
90-day free trial. UK-based. GDPR-ready.
- 90-day free trial
- Hosted in AWS London
- WhatsApp and SMS reminders
- Stripe deposits
- GDPR tools built in
Run your diary
Availability-driven booking that keeps every slot honest, across every location.
Availability-driven booking
Patients book online from your real availability, day or night. The slots they see come straight from your diary, so what they book is what you can deliver.
Double-booking prevention
Every booking is checked for clashes before it confirms. Two patients can never take the same slot.
Multiple locations
Run every site from one account, each with its own opening hours and team. Patients choose the location that suits them when they book.
Rooms and rotas
Give each location its rooms and each team member their working pattern. The diary only offers what is genuinely free.
Multi-role staff
Team members can hold more than one role, with permissions to match. A practitioner who also runs the front desk needs just one login.
Out-of-hours control
Your team can fit a patient in outside published hours when it suits you both. Online booking stays within the hours you choose to offer.
Get paid
Deposits, saved cards, desk payments and invoices, all attached to the appointment.
Deposits at booking
Ask for a deposit through Stripe when a patient books. Money is committed before the appointment, not chased after it.
Saved cards
Patients can choose to save a card securely for future visits. Card details are held by Stripe, never on ClinicOS servers.
Desk payments and discounts
Record payments taken at the desk and apply discounts where you choose. Every charge sits against the appointment it belongs to.
Invoicing
Produce clear invoices and keep a tidy billing history. What was charged, discounted and paid is always on record.
Reduce no-shows
Reminders that reach patients where they actually look.
Automatic reminders
Reminders go out by email without anyone lifting a finger. Add WhatsApp with SMS fallback so the message lands even when inboxes are ignored.
Simple message pricing
WhatsApp and SMS messages come in packs of 500 for £10. Buy them as you need them, with automatic top-up if you want it.
A portal for patients
Patients can see and manage their appointments in the patient portal. Fewer calls for your front desk, fewer forgotten visits.
Stay compliant
Forms, records and GDPR tools that keep the paperwork in order.
Custom forms and consents
Build the forms and consent documents your treatments need. Patients complete them digitally and they file themselves against the record.
Treatment records and documents
Keep treatment notes and documents together on one patient record. Everything is where the next appointment needs it.
Credential tracking
Track your clinicians' credentials with reminders well before anything expires. Nothing lapses quietly.
GDPR tools built in
Subject access export and the right to erasure are part of the product. Your data is held in the UK, in AWS London.
Work smarter
Small helpers that give your team time back.
AI patient summaries
An optional add-on, switched on only with admin approval, that summarises a patient's record before the appointment. Every summary carries a clinical disclaimer and never replaces your own judgement.
Post-op care emails
Send clear aftercare instructions by email once treatment is done. Patients leave with guidance they can reread at home.
Support when you need it
Raise a support ticket from inside ClinicOS and follow it to resolution. Help comes from the UK-based ClinicOS team.
Be found, and be booked
Share your hosted booking page, embed the booking widget on your own site, or both. However patients find you, they book real availability around the clock.
A hosted booking page
No website? Every clinic gets a hosted booking page at its own address, ready to share in messages and on social profiles.
An embeddable widget
Add the booking widget to your own website with a small snippet. Patients book real availability without leaving your site.
A portal for patients
Patients see and manage their appointments in the patient portal, so fewer calls reach the front desk.
Simple pricing
Two plans, billed monthly. Every clinic starts with a 90-day free trial.
Starter
For single-location clinics.
£25per month
Starts with a 90-day free trial
- Online bookings and deposits
- Patient records and consent forms
- One location
- Email reminders
Clinic Pro
For multi-location clinics and growing teams.
£50per month
Starts with a 90-day free trial
- Everything in Starter
- Unlimited locations and rooms
- AI patient summaries eligible
- SMS messaging eligible
WhatsApp and SMS messages are bought separately in packs of 500 for £10, only when you need them.
How joining works
Self-serve from signup to your first booking.
Create your account
Sign up in minutes, choose your plan and start your 90-day free trial. You add a card at signup, and nothing is charged during the trial.
Set up services and availability
Add your locations, services, prices and team, and set the hours you work. A readiness checklist shows exactly what is left to do.
Go live and take bookings
Share your hosted booking page and embed the widget on your site. Patients book real availability from day one.
Frequently asked questions
Starter is £25 a month and covers online bookings and deposits, patient records and consent forms, one location, and email reminders. Clinic Pro is £50 a month and adds unlimited locations and rooms, plus eligibility for AI patient summaries and SMS messaging. Every plan begins with a 90-day free trial.
Yes. You choose a plan and add a card when you create your account, and nothing is charged during your 90-day free trial.
Yes. Cancel at any time during the trial and you pay nothing. After that, plans are billed monthly, and you can close your clinic account from inside ClinicOS whenever you choose.
No. Every clinic gets a hosted booking page at its own address, ready to share in messages and on social profiles. If you do have a website, the booking widget drops in with a small snippet and patients book without leaving your site.
Yes. You can ask for a deposit at the point of booking, taken securely through Stripe. Patients can also choose to save a card for faster payment on future visits.
Appointment reminders are sent automatically by email, and you can add WhatsApp reminders with SMS fallback for messages that need to land. WhatsApp and SMS messages come in packs of 500 for £10, with automatic top-up if you want it.
Yes. The Clinic Pro plan supports unlimited locations and rooms, run from one account, and team members can hold more than one role. The Starter plan covers a single location.
Yes. ClinicOS is UK-based and your data is hosted in AWS London (eu-west-2). GDPR tools are built in, including subject access export and the right to erasure.
Not yet. A patient-facing clinic directory is on the way, and clinics on ClinicOS will be listed in it when it opens, with the choice to opt out. Until then, patients book through your hosted booking page, the widget on your own site, or the links you share.
Ready to run your clinic on ClinicOS?
Start your 90-day free trial today. Setup is self-serve, and the ClinicOS team is here when you need us.